How to write a business letter with letterhead

Write out the recipient's full name, title (if applicable), company name, and address in that order, with each piece of information on a separate line. If necessary, include a reference number. The recipient's information should be left-justified a few lines below the date.

One simple and free way to make a letterhead is to use the header and footer area and save the document as a Word template. I don’t send out enough correspondence to need a supply of printed letterhead. Instead, I use a Word letterhead template that fills in my logo and address.

This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead. The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date.

The first thing you’ll include when writing a business letter heading is your address. This means your formal address with your street number, name, city, state, and zip code. If you have a PO (short for “post office”) box number, skip writing your street number and name and simply write “PO Box” followed by the number.